AI sports club software for New York
PlyrHQ runs the back office for academies, clubs, and federations across New York, United States — payments, attendance, communication and AI insights in one app.
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New York is the densest grassroots sports market in the United States. A single zip code in Brooklyn or Queens can host dozens of clubs across soccer, basketball, baseball, and hockey — each running its own league registrations, parent communications, and venue bookings. Coordinators here are usually working volunteers who do not have time to learn enterprise software, but also cannot afford to lose another season to broken spreadsheets.
Why clubs in New York need modern software
New York coordinators describe the same three pains: tracking which families have paid the season fee, managing waivers and medical forms across multiple age groups, and routing parent communication so it does not collapse into a 200-person group chat. PlyrHQ folds all three into one app with role-based access for the registrar, treasurer, and coaches.
Sports culture in New York
Soccer through USYS and US Club Soccer leads participation citywide, with Brooklyn and Queens running the largest youth pipelines. Basketball is foundational in the Bronx and Harlem through CYO and AAU programs. Baseball runs spring and summer through Little League and Pony at parks across all five boroughs. Ice hockey clusters on Long Island and Westchester rinks. Real-estate pressure means most clubs share venues with schools and parks departments, so scheduling has to handle three-way bookings cleanly.
Clubs we serve in New York
PlyrHQ is used by USYS-affiliated soccer clubs in Brooklyn and Queens, CYO basketball programs in Manhattan and the Bronx, Little League and Pony baseball clubs across Staten Island and Long Island, and AAU travel programs running tournament circuits up the I-95 corridor. Member counts range from 80 to 1,500.
How a New York coach runs PlyrHQ
A USYS club in Brooklyn with 480 players across U7–U18 ran its full spring season on PlyrHQ: roster imported from the previous season's spreadsheet, monthly fees collected via Stripe in USD, waivers signed digitally before the first session, and weather-driven rescheduling pushed to parents in real time. Admin time per week dropped from roughly 14 hours to 4.
Why clubs in New York pick PlyrHQ
Bilingual by default
Members see the app in their language; switch between English and Romanian per device. No localisation contractors required.
Mobile-first for coaches
Mark attendance from a phone in seconds, on or off Wi-Fi. Sessions sync automatically when you reconnect.
Payments that collect themselves
Recurring fees, late payment reminders, and automated invoicing — including SmartBill for Romania. Coaches stop chasing parents.
AI assistant on demand
Ask the assistant for a roster, attendance trend, or financial summary in plain language. No SQL, no spreadsheets.
By sport in New York
Frequently asked questions
Does PlyrHQ work for USYS-affiliated soccer clubs in New York?
Yes. Roster, registration, and attendance reporting work with USYS, US Club Soccer, and EDP-style league requirements. Most clubs replace three or four tools with one PlyrHQ workflow.
Can the app accept payments in USD?
Yes. Stripe-backed USD card payments and recurring subscriptions are built in, with refunds and proration handled inside the app.
How does PlyrHQ handle waivers and medical forms?
Parents sign required forms in the app before the first session. Signed copies are stored against the athlete's profile for league or insurance audits.
What does PlyrHQ cost for a 500-member NYC club?
Pro is €49 per month and Legendary is €99 per month, billed in USD at the live exchange rate. There is no per-seat fee.
Nearby cities
Bring your New York club online today
Three days free trial. Cancel any time. Setup takes under 10 minutes.